How to Convert Email to CSV for Data Backup and Export?
Summary: In this post, we’ll tell you through manual and automated methods to export email to CSV. Whether you are using Outlook, Gmail, or any other email client, we will clear everything and explain the steps clearly. So you can easily convert email to CSV with attachments; even if you are a non-technical user, you can simply save email as CSV file format without any hassle.
A CSV (Comma-Separated Values) file is a structured format that allows users to maintain data in spreadsheets or databases. Users can also want to convert emails to CSV format quickly CSV format helps users to analyze and share important data efficiently using tools like Google Sheets or Excel. Read more In the below section, we provide you with full information about how to extract email data to CSV.
Top Reasons to Export Email to CSV Format:
- It converts emails into a well-maintained, structured format for better organization and easy access.
- Make sure to save and secure your important data in CSV for future reference and backup
- Also properly analyze email data like sender, subject, and date in spreadsheet software.
- It provides easy data migration You can share email data across platforms or email clients using CSV files.
2 Easy Manual Techniques to Convert Email to CSV Format
There are two manual techniques to easily export email to CSV format; you just need to follow the below steps and save email as CSV file easily, but there are many limitations in manual methods; we will discuss that in the next section.
1st Technique: Convert Email to CSV format using Thunderbird
- Install and run the software on your computer.
- Now you need to add “ImportExportTools NG.” From Add-ons, search and install.
- Right–click the folder to export as a CSV file.
- Then select “ImportExportTools NG” >> Export All Messages >> CSV, and save.
- After that, open the CSV in Excel to check the formatting.
2nd Technique: Export Email to CSV format using Microsoft Outlook
- Download and run Microsoft Outlook on your device.
- Now go to Export >> Select File >> Open & Export >> Import/Export.
- Next, select Export to a file & Click Next >> choose CSV and Click Next.
- Then select the email folder to export.
- Locate the destination path and name the CSV file.
- Click on the finish button to save the email as CSV.
Drawbacks of Using Manual Methods to Convert Email to CSV
- There are disadvantages to using the manual method because it does not provide the user with an advanced option for customizing the data export.
- Controlling large amounts of data manually can lead to high chances of human error, and you will lose your important data.
- Using the manual method is a too much time-consuming process; it requires multiple steps to follow, especially for multiple email batches.
- There is no bulk export option available in the manual solution as they require individual handling to export email to CSV format.
Why Use an Automated Solution to Export Email to CSV?
If you are using the automated solution to convert email to CSV format. Then you can go for the MailsWare Email Converter tool that provides you with multiple features like batch conversion and picking destination paths. Using this software is very peaceful; you don’t need to worry about your important data and files. It is 100% safe and secure for users who want to save email in CSV format. The best option for non-technical users; they can easily understand this tool because of its user friendly interference.
Convert Email to CSV File: A Step-By-Step Guide
- Download and load the software on your computer.
- Now click on Select a Folder and upload emails
- Then check the required email folder and see the complete preview.
- Next, select CSV format from the saving option.
- After that, select the location to save the file and tap the convert button.
Benefits of Using the Best Software to Export Email to CSV
- Great Interface: The software provides the best user experience. It has a consistent, clean, and intuitive interface. Its entire tab works properly, and the user will not face any hassle.
- Support Bulk Conversion: This utility allows converting bulk emails to CSV files with attachments. It saves users time and effort.
- Maintains Email properties: It maintains data integrity throughout the conversion process. All the email properties, attachments, links, images, etc.
- See Email Preview: When converting email files to CSV or Excel, this tool provides a complete preview of email files with details like subject, date, and more.
- Save Attachments Separately: The users can save attachments from emails in a separate file during the email-to-CSV conversion process.
- Advanced Search: The utility provides a search facility to search emails by date, time, attachment, subject, and more.
- Windows Compatibility: The software supports email files to CSV conversion on all the available Windows OS.
Conclusion
The above blog explains one of the best and simplest ways to convert email to CSV files with attachments. Users can also access the software to bulk convert email files to Excel format with attachments. It is an easy-to-use application that all can use on Windows machines. In case of any doubts, the user can contact to technical support team available 24*7. You can also ask for a live chat.
