Convert Gmail to Excel Using Expert Methods

Do you also want to convert Gmail to Excel sheets using free methods? If yes then this is the blog for you. So, Gmail is one of the most used email clients which contains a lot of data including emails, notes, attachments, contacts, and more.

However, viewing, organizing, and downloading that data seems very complex. Thus, in such a case, you just need to follow the steps to export Gmail to Excel mentioned in this blog post. Therefore, ranging from reasons to various methods and their benefits, we shared everything in detail.

Reasons to Convert Gmail to Excel Sheet

• Exporting Gmail to Email allows easy management of data in a tabular form.
• Excel has advanced filters that help in better evaluation and analysis of Gmail emails.
• Converting Gmail to Excel CSV also gives an overview of the data and their respective categories such as date, sender, content, etc.
• Downloading Gmail to Excel takes the backup of important emails and safeguards them from getting lost.
• Excel keeps the data in a structured form which makes searching and extracting required data from Gmail emails quicker.

How to Convert Gmail to Excel Sheets?

So, there are different manual and professional ways to convert Gmail emails to Excel CSV. Thus, we are going to discuss each one of them one by one in the below-shared sections. This will help you in judging and finalizing the best method that works for you.

#1 Export Gmail to Excel Using Download Option

1. First of all, Open Gmail in your system and log in using the right credentials.
2. Click on the email that you want to convert from Gmail email to Excel.
3. Next, click on the “three dots” icon and select the “Download message” option. This will locally save your Gmail email in EML format.
4. Now, open a blank spreadsheet in MS Excel and drag and drop the downloaded email.
5. At this step, you will get a prompt asking for permission. So, simply click on “Yes” to continue to the next step.
6. At last, you will get the protected view of the email in Excel. You can click on the “Enable Editing” option to make changes to it or get a detailed view. With this, you are done with saving Gmail to Excel files.

#2 Save Gmail to Excel Using MS Outlook

1. Firstly, open Microsoft Outlook on your PC.
2. Next, click on the “File” option and select “Add Account”.
3. Now, choose the manual setup server option and then click on “IMAP/POP”.
4. Once done successfully, configure your Gmail account by sharing the Incoming Mail Server and Outgoing Mail Server details. It includes:
   • Incoming Mail Server: imap.gmail.com (Port: 993, SSL)
   • Outgoing Mail Server: smtp.gmail.com (Port: 465, SSL)
5. Next, click on “Add Account” and wait for the sync to be completed.
6. Now, again click on “File” and select “Open & Export”.
7. After this, click on “Import/Export” and select the “Export to a file” option.
8. Choose the “CSV” file format and select the emails that you want to convert Gmail to Excel.
9. Finally, browse the files saving destination and tap on “Finish” to backup Gmail to Excel sheet.

#3 Convert Using Thunderbird Application

1. Begin by installing Thunderbird in your system and sign in using your Gmail account details.
2. Now, click on “Tools” and select the option “Account Settings”.
3. Next, choose “Account Actions” and then “Add Mail Account”.
4. After that, share the credentials and click on “Continue”.
5. Further, enter the details of your “IMAP/POP” and click on “Finish”.
6. Once done, restart the Thunderbird app and right-click on the label that you want to convert Gmail to Excel.
7. Next, choose the option “ImportExportTools NG” (plugin must be downloaded in Thunderbird) and select “Export All Messages in Folder”.
8. Finally, choose the CSV format (Spreadsheet) and set the file-saving destination. With this, you are done with converting Gmail to Excel manually.

Drawbacks of Using the Manual Method 

• Conventional methods demand technical knowledge to successfully back up Gmail to Excel sheets.
• These manual methods have a lot of steps which make the process time-consuming and extremely complex.
• Using any other email client to export Gmail emails to Excel requires installation and configuration of your Gmail account which is very inconvenient.
• Sometimes, using third-party plugins or apps to save Gmail to Excel can lead to malware attacks.
• The manual methods to convert Gmail to Excel do not support attachment saving.
• These ways are not worth following for bulk Gmail to Excel conversion.

Read Also: Different Ways to Save Gmail to Zoho Easily 

Convert Gmail to Excel Sheet Using Professional Solution

The above shared manual methods to save Gmail to Excel compromise a lot of factors and have various limitations. Therefore, using an expert-tested independent solution like MailsWare Gmail Backup Toolkit is the best way to export Gmail to Excel. This is an automated solution that has a tech-friendly interface, straightforward steps and allows batch conversion with email attachments. Thus, to know more about its steps, read the shared points:

1. Download and run the Gmail to Excel converter on your PC.
   
2. Fill in the Gmail ID address and click on “Sign in with Google” for a password-free login.
   
3. Now, choose the Gmail email folders that you want to download into Excel file.
   
4. Select the file saving option as “CSV” (comma-separated values) which is one of the most commonly used file formats that Excel supports.
   
5. Browse the file destination where you want the resultant Excel file to be saved.
   
6. Click on the “Convert” option and you are done with saving Gmail emails to Excel. Now, you can open the saved file effortlessly in MS Excel.

Why Choose a Pro Tool?

The above-mentioned tool has a lot of advantages which make them win over other methods to convert Gmail to Excel. Thus, some of the most prominent ones are as follows:

• This toolkit has a very user-friendly interface and visible options which boost functionality.
• It allows batch conversion from Google Mail to Excel with their attachments as well.
• Has the feature to save the converted file at the desired location of the system.
• Allow customization of features depending on the customer’s requirements.
• It works on all operating systems including Mac OS and Windows.
• Have a customer support cell that is available to assist 24*7.
• Consists of advanced filters to enhance efficiency.

Conclusion

In conclusion, there are multiple conventional and professional methods to convert Gmail to Excel sheet. However, choosing the professional tool is the ideal option due to its ease of use and features. In addition to that, the above-mentioned tool also offers a free trial version which allows trying and testing the worthiness of the solution according to the requirements.

FAQs

Why do I have to choose the CSV file format to export Gmail to Excel?

Therefore, most of the Excel files use the extension .csv. Therefore, if you want to save Gmail emails to Excel, you have to choose the CSV format in the above-shared tool.

How converting Gmail to Excel sheet is helpful?

Saving the Gmail emails to spreadsheet helps in better email management, data filtration, report analysis, summary making, and taking backups of the crucial emails.

How is using an automated Gmail to Excel converter better than manual ways?

Thus, opting for a professional solution provides a lot of features to make your Gmail email conversion more specific and structured. In addition to that, it has an easy-to-use interface and straightforward options to make the Gmail email backup efficient.

 

Read Next: Step-By-Step Guide to Convert Gmail to Yahoo Mail