How to Convert MSG File to Excel? Learn with Quick Steps!

MSG files are individual email messages created specifically by Microsoft Outlook. Therefore MSG files can only be accessed and viewed in Outlook email application and may not be opened on any other platform unless they are not converted to another suitable format. Therefore, many people and organizations look to convert MSG file to Excel, since Excel is a widely compatible format and can be accessed anytime from anywhere. In this article we will guide our users on how to convert MSG file to excel following both manual and automated methods. Let’s first explore the reasons for which people convert MSG to Excel.

Reasons for which people convert MSG File to Excel

• Many organizations may need email data to make charts, pivot tables or reports for which they need to convert MSG to excel.
• Since Excel offers advanced search and filter options, people convert large volumes of MSG files to excel to access selective files or email details quickly and easily.
• Often, organizations need to maintain records of their email data for legal and compliance works for which they create a backup of MSG files in Excel format to organize and manage large volumes of data efficiently.
• Excel files are widely compatible with all the platforms and devices which makes it an ideal format for sharing purposes if one needs to share numerous email data with someone.
• By converting MSG files to Excel, users can edit or modify their email data as per their requirements as Excel files are editable unlike MSG.

Manual Methods to Convert MSG to Excel

#1 Convert MSG to Excel using Outlook

1. Firstly, run Microsoft Outlook on your P.C.
2. Next, create a new folder to save MSG files.
3. Then, navigate to the MSG files you want to convert and drag and drop the MSG files to the new folder.
4. Now, you need to restart your Outlook mail.
5. Next, tap on the File button and click the Open & Export option.
6. Now, click the Import/Export button.
7. Then, select the Export to a file option and press the Next button.
8. Next, select CSV and click the Next button.
9. Finally, select the location to save the converted CSV files.

#2 Convert MSG to XLSX using Excel

1. Firstly, open Microsoft Excel and click the Insert button.
2. Next, click the Text option.
3. Then, choose the Object option.
4. Now, select the Create from File option.
5. Next, click the browse button and add the MSG files you need to convert.
6. Then, hit the Ok button to import MSG file to Excel sheet.
7. Now, click the option Link to File to insert MSG file to Excel and press Ok.
8. Next, you can now see the MSG file inserted to Excel sheet including source path.
9. Then, select Display as icon to import MSG file to Excel and click Ok.
10. Finally, your MSG file is added to the Excel sheet and displayed as the icon.

Drawbacks of Manual Methods

• Manual methods involve multiple steps of converting MSG to XLSX in both Outlook and Excel which can be time consuming and lengthy.
• Since the manual method doesn’t offer batch conversion, users need to import/export each MSG file to Excel and the process can get over-tiring in case of large volumes of files.
• There is a possibility of incomplete conversion of data also. Users can lose their important data like attachments, metadata etc. during the conversion process.
• Manual method doesn’t support any advanced features like search and filtration. Users cannot select MSG files based on specific criteria like subject, date range, etc. which can make the process challenging and time-taking.
• Manual method does not guarantee data integrity or folder structure would be maintained as original. Users might experience changes in the email content after the conversion process is done.
• Users also need technical knowledge to convert MSG files to excel using manual methods as it involves multiple steps and users might make errors which can result in data loss or corruption.

Automated Software to Convert MSG to Excel

As we addressed the multiple drawbacks of converting MSG to Excel manually, our team of developers have designed an advanced software for users to convert MSG files to Excel quickly and efficiently. The MailsWare MSG Converter Tool provides a batch conversion option to convert multiple MSG files into Excel at one go, whereas it also offers selective conversion option based on user’s specific criteria like date range, subject, sender and receiver details and more to save time, effort and unnecessary conversion.

Using the MSG to Excel converter software, users can convert all their data including attachments to excel format with ease without worrying about losing any crucial data. The tool also provides multiple file naming options and offers to save converted files at the user’s desired location. The 100% safe and secured tool processes the data locally, prioritizing data privacy and guarantees to preserve the folder structure and hierarchy as original.

Quick Steps to Convert MSG file to Excel:

1. Download and Run the software on your P.C
   
2. Next, add MSG files to the software panel.
   
3. Then, preview MSG file data in software and click the Convert button.
   
4. Select the desired saving option from the list.
   
5. Finally, select the location and click Next to convert MSG file to Excel.
   
   

Conclusion

We hope this article has been useful for our users especially who are looking for advanced technology to convert MSG file to Excel with quick and ease. Our software surpasses all the challenges that a user faces while converting MSG to Excel manually and makes it an ideal solution for users having numerous files for conversion.