How to Convert OLM File to Excel?

OLM files are email files specifically used by Microsoft Outlook for Mac. They store email data, including email content, attachments, contacts, calendar events, tasks, and notes, allowing users to manage and back up their email files locally on macOS. Many users seek to access their OLM files in other applications, which requires to convert OLM files to Excel for data analysis. In this article, we will guide you through the methods to export OLM to XLS using both manual and automated software.

Reasons to Convert OLM File to Excel

• Email Migration: In situations where users switch their accounts from Outlook for Mac to another email application, they generally convert olm to xls/xlsx. This conversion process ensures a smooth transition of all their email information without any data loss.
• Data Analysis: Excel is popular for its powerful data analysis features like allowing users to create graphs, charts and pivot tables to better understand the data. Therefore, many users export OLM files to Excel to facilitate deeper insights into their email data.
• Data Organization: Excel provides a grid format which makes it easier for users to organize and manage their data. The feature allows users to sort and filter email information based on criteria such as sender, receiver, date, subject and keyword. It helps users to simplify their workflow by easily locating their data.
• Sharing Purpose: Excel files are versatile and accessible on any device. Users who are not on a Mac may struggle to review OLM files, so converting OLM files to Excel can make it easier for everyone to access and analyze the email data.
• Data Backup: In today’s world, backing up email data has become essential, as email is a primary mode of communication containing valuable information. Many people choose to create a second copy of their emails and save them locally to protect against potential data loss or corruption.

Also Read: Quick Steps to Export Outlook Email to PDF

Manual Method to Save OLM File to Excel

1. Firstly, run the Microsoft Outlook application on your Mac.
2. Next, go to the menu bar, and search “Import” or “Export.”
3. Now you need to tap on the Import/Export option.
4. In the next step, choose the “Export to a File” option.
5.  Select the “CSV” option from the list.
6. Next, you need to select the desired location for your converted file.
7. Finally, click the “Finish” button to convert OLM file to CSV and then you can open CSV file in Excel.

Limitations of Manual Conversion

• Time Consuming: The manual process to convert OLM file to Excel can be tedious and time-consuming especially if dealing with a large volume of OLM files as it does not support batch conversion.
• Data Loss: Apart from the main email body, an email also contains other important details like attachments, inline images, metadata such as sender & receiver details, date and time, subject line and more. Manual conversion may lead to data loss of such crucial information.
• Formatting Issues: The manual process may not preserve the original formatting and layout of the email data. This may require additional time spent on reformatting and organizing the data to make it usable.
• Human Error: Users with no technical background may struggle to export olm to xls as it requires a certain level of proficiency with both OLM files and Excel to perform the conversion effectively. Lack of expertise can lead to mistakes or incomplete export process.
• Lack of automation: The manual conversion lacks advanced features like selecting a specific email file to convert based on the criteria like subject, date range, sender or recipient details and more. This might result in unnecessary conversion wasting time and effort.

Advanced Tool to Export OLM to XLS

The MailsWare OLM Converter Toolkit is a highly recommended solution for its advanced features. The tool offers to convert multiple OLM files to Excel in bulk at once with ease. It converts the complete email along with attachments, inline images and metadata and eliminates the risk of any kind of data loss. Users can also select particular emails based on their preferences to avoid any unwanted conversion.

Moreover, the software also supports damaged OLM files, allowing users to recover crucial data from corrupted files. It maintains the original formatting and layout of the email body to avoid any kind of confusion while analyzing important data.

Quick Steps to Use the Software

1. Firstly, run the software on your P.C
   
2. Next, select the single file or select folder convert OLM files
   
3. Now, select the desired OLM file to convert.
   
4. Then, select the CSV option from the list
5. Finally, select the desired location and click the convert button to save OLM file to xls, xlsx.
   
   

Conclusion

In the following article, we learned about OLM files and their properties. We explored the reasons for converting OLM files to Excel. After addressing the issues faced by users during manual conversion, we introduced our trusted and advanced software that facilitates the conversion process seamlessly.

Commonly Asked Questions

Q1: Can I convert multiple OLM files to Excel at once?

The manual method does not support batch conversion, making it time-consuming for large volumes of data. However, using advanced tool allows bulk conversion, saving time and effort.

Q2: Will I lose any data during the manual conversion of OLM to Excel?

Yes, there is a risk of data loss when using the manual method. Important information such as attachments, inline images, and metadata.

Q2: Is the advanced software suitable for damaged OLM files?

Yes, the automated tool can handle damaged OLM files. It allows you to recover important data from corrupted files.