How to Convert Outlook Email to PDF on Mac and Windows?

Approved By Rollins Duke

Published On November 6th, 2024

Reading Time 7 Minutes Reading

Do you want to convert Outlook email to PDF on Mac and Windows? Well, you’ve come to the right place. In this article, we will learn how to transfer your Outlook emails on Mac and Windows, How to save Outlook email to PDF with attachments, Different approaches to convert your emails for free and many more in the same series.

There are certain ways to export Outlook email to PDF on Mac and Windows, However, today we will talk about only some of the major and effective ways to save your emails as PDF. you can save your Outlook emails by using a manual approach which will be free yet comes with several consequences. Moreover, there are different effective ways as well so keep reading this article.

Manual Method to Convert Outlook Email to PDF Free for Windows

Let’s see how we can export Outlook email to PDF in the simplest way possible for the classic Outlook and the New Outlook as well:

Open Outlook on your system and find the email you wish to convert as PDF.
Classic Outlook- At the top left you will see the file tab, click on that.
New Outlook- At the top of your email you will see three dots that say more actions, Click on that.
Now, click on print from the dropdown menu in the panel.
Classic Outlook- Choose Microsoft Print to PDF from the printer panel and choose Pint.
New Outlook- Select save as PDF from the printer panel and that’s it.
In the Save Print Output As Box, browse the destination, enter the file name, and click on Save.

Following these steps carefully will help you to convert Outlook email to PDF on Windows Outlook.

Professional Method to Save Outlook Email on Windows

As the name suggests, a professional method is always a better solution to export Outlook email to PDF on Windows as it gives you professional assistance and desired output in a few clicks and that too when you are using Outlook PST Converter. The tool is an advanced overall solution that can bulk transfer your Outlook PST file directly from the Outlook application. Let’s see how this works:

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Download and run the recommended converter on your PC.
You can import your PST files in two ways: either by selecting the files or the folders or by configuring your Windows Outlook account.
Now select the Outlook files or folders and you can also check on recovery mode if you have any corrupt PST files and Next.
Select PDF as a saving option from 25+ saving options to convert Outlook email to PDF on Windows.
Here, Browse the destination path to save the resultant file and click on Convert.
Now, you can see your Outlook emails converting to PDF seamlessly.
Once you receive the successful conversion message, go check your file destination folder.
Now, you can clearly see all Outlook emails are converted neatly.

That’s how you can save your Outlook emails in the most efficient way possible. Now let’s see how to export OLM email files to PDF manually.

Manual Method to Transfer Outlook Email to PDF on Mac

Using a manual method is a free way to export Outlook email to PDF on Mac in the best way possible However like any other free thing there are several consequences of using a manual method that we will talk about later. For now, let’s see how to use the manual method:

Go to Outlook for Mac on your system.
Select the OLM files you want to convert as PDF.
Now, go to File > Print to convert Outlook email to PDF on Mac.
Here, you will see a print dialogue on your screen.
Click on the PDF option from the dropdown menu in the printing panel.
Choose Save as PDF to save your email items to your Mac.
At last, select a destination to save your files and click on save.

Save Outlook Email to PDF With Attachments On Mac Using a Professional Tool

Using a professional tool is a smarter way to convert Outlook email to PDF on Mac in a way so that you don’t have to go through a lengthy yet time-consuming process. To ensure a smooth conversion of your Outlook emails you can use the most trusted OLM Converter Tool which can be used by anyone who is non-technical and not a tech geek. Let’s see how it works:

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Open the converter and run it on your system.
Now, click on “Select single files” or “select folder options”.
Choose the required OLM files/ folders to export your desired OLM files.
Here you have to select PDF as a file-saving format from 25+ saving options from the dropdown menu.
Choose the destination path to save the file, select from the file name option and click on next to convert Outlook email to PDF on Mac.
Now you can see the live process of files converting as PDFs.
As soon as the conversion is completed you will receive a prompt saying “Conversion completed successfully”
Now you can see your Outlook email has successfully converted as PDF.

Drawbacks of Using a Manual Method

Now let’s see what can be the potential consequences of using a manual method:

Converting multiple emails one by one can be time-consuming and can take a lot of effort.
If you have certain attachments with the emails and want to convert Outlook email to PDF on Mac and Windows this method is not for you as it does not automatically save the attachments and might require extra steps.
With the manual method, you can not process bulk OLM files which makes it difficult to work it.
It is hard to organize the files as they are being downloaded separately which creates a higher risk of file misplacing.

In short, using a manual method can be painful when you have to export Outlook email to PDF on Mac.

Conclusion

At last, I want to conclude this discussion by saying that you can convert Outlook email to PDF on Mac in these 2 completely different ways. The manual method is a free method that does not guarantee 100% effective results unlike a professional method that guarantees 100% desired output without any hassle. By following these steps carefully you can export Outlook email to PDF on Mac.