How to Export Gmail Emails to CSV File Format Using Different Methods

Approved By Rollins Duke

Published On October 30th, 2024

Reading Time 7 Minutes Reading

A lot of people struggle to export Gmail emails to CSV files and thus, get anxious about its appropriate solutions. Therefore, this conversion helps in taking a local backup of the important data and saturating them in tabular form, so they become easy to access and understand. Thus, to provide the solution to such an issue, we made a complete guide sharing different manual and automated ways to batch convert Gmail emails to CSV effortlessly. So, without any further ado, read the article till the end and discover the easiest way to download Gmail emails to CSV.

Reasons to Convert Gmail Emails to CSV

There are a lot of people who are willing to convert Gmail emails to CSV due to different reasons and causes. Therefore, some of the most common ones are as follows:

CSV files allow easy data analysis in tools such as Google Sheets, Excel, etc.
Doing this conversion helps in taking a backup of the emails and rescue from data loss or corruption-like situations.
Exporting the Gmail messages to CSV also makes complex data management easier and quicker.
Batch converts Gmail emails to CSV and does not need any specialized or third-party software to read and understand the data.
This is one of the most flexible file formats which supports various email clients and makes data migration effortless.

Methods to Export Gmail Emails to CSV

Now that we know why users want to convert Gmail emails to CSV format, it’s high time to learn about the various ways to do this authentically, quickly, and easily. Therefore, let’s catch up on those methods in the below-shared sections one by one:

#1 Export Gmail Messages to CSV Files Using Download Options

This is one of the highly used methods to export Gmail emails to CSV manually. Thus, the steps to use this way are as follows:

First of all, go to the web browser and open the Gmail account with the correct credentials.
Once done, click on the email that you want to convert into a CSV file.
Now, click on the icon with three dots and select the download message option. This will save the email locally in EML format.
After this, open a blank sheet in MS Excel and drag & drop the email that you have downloaded.
Now, on the pop-up prompt, click on “Yes” to open the document anyway. This will show up the email in the protected view. However, you can click on “Enable Editing” to have all the access to the data.
Finally, choose the file format as CSV and click on the “Save” button to convert Gmail to CSV.

Note: The limitation of this method is that it takes a lot of time to download Gmail emails to CSV. Plus, using this method means converting each file one by one.

#2 Convert Gmail to CSV Using Microsoft Outlook

To use this method to export Gmail emails to CSV without losing data, you must have Outlook installed on your computer. Therefore, the steps for the same are briefly explained below:

1 Phase: Activate IMAP in Gmail

Sign in to your Google account and go to the settings option.
Click on the “See All” settings and select the “Forwarding and POP/IMAP” option.
Tick the “Enable IMAP” option and click on the Save Changes option.

2 Phase: Configure the Gmail Account in MS Outlook

Now, open Outlook and click on the “File” option.
Select the “+Add Account” option, fill in the appropriate Gmail ID in it, and click on “Connect”.
After this, enter the Gmail credentials and click on Connect.
Doing the previous step correctly will fetch your Gmail data in Outlook and pop up a message saying “Account Added” at last. Simply click on “Done” and you are one step closer to saving Gmail emails to CSV.

3 Phase: Export emails from Gmail to CSV

Start Outlook and click on the “File” option.
Next, select the “Open and Export” option and tap on the “Import/Export” option.
Now, tap on the “Export to a File” option and click on “Next”.
After this, select the CSV option and tap on “Next”.
Furthermore, choose the Inbox folder and again select the “Next” option.
At this step, click on the “Browse” option to set the saving location of the Gmail emails to CSV files and tap on “Next”.
Finally, click on finish when the process is complete.

Note: Configuring Outlook with a Gmail account and enabling IMAP is a complex and time-consuming process. In addition to that, this manual method takes a lot of steps and technical knowledge to complete the Gmail emails to CSV successfully.

#3 Download Gmail Emails to CSV Using Pro Tool

The above shared manual methods have a lot of limitations and restrictions that prohibit versatility and disappoint the users. Therefore, in such a situation using MailsWare Gmail Backup Toolkit is the best solution. So, to know its steps and working, read the below-shared points:

Download Now Purchase Now

Watch this online tutorial to learn the easy steps.

First of all, download and run the Gmail to CSV Converter in your system.
Now, select the “Email source” by filling in your Gmail ID and signing it using the oAuth Authentication feature. However, you can choose other methods as well for fetching the source Gmail.
Once done, the software will show you folders in a hierarchy so simply choose the files or folders that you want to export into CSV files.
Furthermore, click on the drop-down menu of the “Select Saving” option and choose CSV.
Next, browse the destination path and apply filters (if needed) to narrow the task of batch convert Gmail emails to CSV.
Finally, click on the “Backup” option and the process to export Gmail emails to CSV automatically will begin in no time.

Read Also: Expert Guide to Export Gmail Emails to HTML

Benefits of Gmail to CSV Converter

There are endless advantages of using a Gmail email to CSV file converter and thus, some of the most amazing ones include:

Export Gmail emails to CSV with attachments.
Supports every version and type of system including Windows and Mac OS.
Allow bulk download Gmail emails to CSV in minimum time duration.
Offers an easy selection of multiple Gmail accounts and their folders.
Has the feature to batch-convert Gmail emails to CSV at the desired destination.
Gives an advanced filter option to make the download Gmail emails to CSV process more precise and up to the mark.

Conclusion

Gmail to CSV Converter is the professional software to extract emails from Gmail to CSV file format. The tool supports the migration of Gmail messages without losing a bit of information. It is suggested to go with the trial edition. By using this free edition, you can easily check the complete software working, features, and unique functionalities.

Frequently Asked Question

Ques 1: Can I use this software to convert selective Gmail folders into CSV?

Ans: Yes, Gmail to CSV Converter supports selective migration. You just have to select only those labels and sub-labels that you want to export from Gmail email to CSV file.

Ques 2: How to check the working of the software before purchasing it?

Ans: The tool comes up with a FREE demo edition. You can use the Free Gmail to CSV migration tool to check the software’s working and functionalities.

Ques 3: Can I install this application on my Windows 10 machine?

Ans: Yes, the tool successfully supports all the editions of Windows. Plus, it also works seamlessly on Mac OS.

Ques 4: Why should I use Gmail to CSV converter?

Ans: It helps in easy data analysis, taking backups of emails, and data management. Plus, converting Gmail to CSV also brings versatility as it makes data migration easier and safer.