How to Export Outlook Emails to Excel Easily in Bulk?

Export Outlook emails to Excel along with all other data like attachments, contacts, calendars, etc using Outlook or directly from computer. Today, in this article, we will guide you through the complete step-by-step procedure to easily import Outlook to Excel without losing any information and facing any trouble. Let’s get into the article if you want to learn the most effective strategy to easily export all your Outlook emails to Excel.

Outlook and Excel spreadsheet, both are two popular Microsoft Office applications. Therefore, Outlook is an email client that allows users to send, receive, and manage emails while providing multiple features like scheduling calendars, organizing contacts, managing tasks, etc. It provides comprehensive tools for personal and professional communication.

Exporting Outlook emails to Excel is useful to organize and analyze email data. By exporting emails from an Outlook account to an Excel, users can easily sort, filter, and manage information such as sender details, dates, subjects, and content. Through this process, users can also create reports, track communication and ensure import information is easily accessible. In the following, we will understand more about the benefits of importing Outlook to Excel and then learn about the multiple methods to get effective results. So keep reading…

What Are the Benefits to Export Outlook Emails to Excel?

• Through Excel, you can easily sort, filter, and categorize email data.
• Excel provides powerful tools to analyze, create reports, and visualize email data using charts and graphs.
• Excel spreadsheet also allows users to track email information while saving time and productivity.
• Using the Search option of Excel, users can easily locate specific emails and information within large datasets.
• Exporting Outlook emails to Excel is also beneficial in backing up important communication and restoring them in the future.

Manual Solution to Import Outlook to Excel Spreadsheet

There is no possible method to directly import the Outlook data to Excel. However, first, you need to export emails from Outlook in CSV format and then import them into Export. This process requires two separate steps but is easy to implement. Just follow the steps given below:

Step 1: Export Emails From Outlook

1. First of all, to export Outlook emails to Excel, launch the Outlook application.
2. After this, go to the File option, open it, and select the Open & Export option.
3. Next, select the Import/ Export option and continue the process.
4. On the Next screen, select Export to a file option.
5. After this, choose Comma Separated Values.
6. Select the folders you want to import to Excel from Outlook.
7. Browse the location to save the result on your computer.
8. Hit the Finish button then check the export Outlook emails on the computer.

Step 2: Export Outlook Emails to Excel

1. After exporting Outlook emails, navigate to the CSV file where you saved it.
2. Right-click on it, and select Excel to open.
3. Just after the above step, You can see all your Outlook emails on the Excel interface.

Import Outlook to Excel in Bulk Directly From Computer

The above manual can help your to export Outlook mail to Excel, but what if you have Outlook emails already saved on your computer in a PST file? In this situation, you can use MailsWare Outlook PST Converter tool. Using this tool, anyone can easily export Outlook emails to Excel in bulk with original formatting.

This Outlook to Excle converter will let you change the Outlook email file format into an Excel file, without using Outlook application. This tool is extremely useful when a user has their Outlook data saved in PST file already. Moreover, there are several necessities to use tools, such as you can ensure a guaranteed conversion without losing format and information. Start using the tool, to enjoy all its benefits.

How to Export Outlook to Excel Spreadsheet with All Data?

1. Download and run the Outlook to Excel converter on your computer.

2. From the Select Files/Folder option. So, add the files for folders for Outlook calendar convert to Excel.

3. Now, the Outlook to Excel converter will show the details of all selected files. Choose the required PST files to export Outlook emails to Excel.

4. Click on Saving Options to select the required file saving option. Here, choose Export to CSV from the given list.

5. Now, you have to select the Destination Path to save Outlook files at the desired location. Also, there are options Create log for messages not converted and Ignore System Folders Hierarchy. So, choose the options as per need and click on Convert to import Outlook to Excel.

6. Within some time, all the selected Outlook PST files will be converted from Outlook PST file to Excel.

Features of Outlook to Excel Converter

• The tool to export Outlook emails to Excel allows to migrate multiple files from Outlook to Excel. So, you can import any number of Outlook contacts, calendar files easily.
• The software to transfer Outlook emails to Excel runs on all the versions of Windows and Mac Operating Systems.
• Option to create a log for the messages not converted during the process to import Outlook to Excel.
• Outlook to Excel converter allows to select the destination path for Outlook to Excel conversion. You can choose any saving path as per need to move Outlook emails to Excel.
• Also, the is an option Ignore System Hierarchy. Using this, you can export Outlook emails to Excel without keeping in mind the system folder hierarchy. The folders might not get converted in the same order.

Conclusion

In the above write-up, we have mentioned two approaches to export Outlook emails to Excel spreadsheet. The manual method is effective but users require Outlook installation hence, they cannot import the Outlook emails in PST files to Excel which they already have on their computers. Hence we have provided solutions for both cases. Outlook to Excel converter is a reliable tool to import Outlook to Excel. If you want to experience the working of the tool, there is a free DEMO version available. Demo edition supports to convert only 25 files per folder. For unlimited  migration, purchase the licensed edition of Outlook to Excel converter.

FAQ’s for Outlook to Excel Migration

1. How to download contacts from Outlook to Excel ?

Ans. With Outlook to Excel converter, you can directly import contacts from Outlook to Excel. The utility supports to migrate all type of files from Outlook such as Outlook calendar export to Excel, Outlook contacts export to Excel, etc.

2. How to export Outlook emails to Excel without disturbing the original formatting of files ?

Ans. The Outlook to Excel converter allows to migrate all the selected Outlook data files to Excel format while maintaining all the folder structure. There is no risk of any data loss with Outlook to Excel converter.

3. Does Outlook to Excel converter run on Windows 8 computer ?

Ans. Yes, the utility to export Outlook emails to Excel successfully runs on all Windows OS including Windows 8.