How to Export PST to MSG File Extension? Easiest Ways

Approved By Rollins Duke

Published On August 6th, 2024

Reading Time 7 Minutes Reading

Export PST to MSG file format is one of the common needs of many users today. When you convert PST to MSG file extension it will enhance the email management through which we get serval benefits such as easier email sharing and data migration in bulk. In this blog, we will explore the easiest way to convert PST files to MSG file format with both manual and automated methods along with the expert’s tips and troubleshooting advice.

Short Note on PST and MSG File Formats

Microsoft Outlook uses a PST file which is a type of data file, to hold user data such as calendar events, contacts, and email messages. PST files are essential for data migration and recovery since they are commonly used for backup and storing Outlook data.

On the other hand, we have an MSG file which is a single email message that Microsoft Outlook creates. It includes the sender, receiver, subject, body text, and attachments, along with every other element in an email. When storing, exchanging, and organizing individual emails outside of Outlook, MSG files come in demand.

Why should you Export PST to MSG?

Convert PST to MSG to Utilize These Benefits

Management of Individual Emails: MSG files make it possible to organize and handle individual emails more effectively.
Simpler Sharing and Compatibility: MSG files do not need access to the whole PST file to be shared or accessed by many users or computers.
Simplified Data Migration: Transferring data between platforms or email clients is much easier when particular emails are converted to MSG format.

Common Scenarios for PST to MSG Conversion

Export PST to MSG for switching to a different email program or platform.
Keeping each email in a separate location to control the size of PST files.
Making independent copies of significant emails.
Extracting emails from a PST file that has been corrupted.
Collecting emails to conduct legal research or audits.
Carefully examining individual emails.
Sending specific emails apart from the full PST is known as sharing.
Exchanging particular emails for group assignments.
Converting and removing emails to reduce the size of PST files.
Making sure that clients or Outlook versions work together.

In the above section, we learned that email transfer, teamwork, and management become simpler when we export PST to MSG. This process plays a role in platform changes, email archiving, data recovery, and legal investigations.

Methods to Convert PST to MSG Formats

You can convert PST files to MSG format using three main methods: two manual techniques and one automated alternative.

Manual Method 1: You can manually export PST to MSG format from an orphan PST file (one that is not currently added to Outlook) by using the Outlook application.
Manual Method 2: You can convert emails to MSG format straight from within Outlook if the PST file was already imported.
Automated Method: The Mailsware Outlook PST Converter provides an effective alternative for a more simplified operation particularly when managing bulk conversions. Time and effort are saved by using this program which automates the conversion and batch exports PST files to MSG format.

Download Now Purchase Now

Export PST to MSG File When We Have Orphan PST

#Stage 1: Import Orphan PST File to MS Outlook

Open Outlook and select File from the menu.
Next, choose Import/Export under Open & Export.
Choose Import from another program or file after that.
After selecting an Outlook Data File (.pst), press Next.
To import a specific PST file, browse it and click Next.
To import, select either the current folder or the same folder.
For the PST file to begin importing, click the Finish button.

#Stage 2: Export Outlook PST to MSG File

Launch Microsoft Outlook and select an exported PST folder.
Now, click the CTRL key and choose the necessary emails.
After that, to store MSG files make a new folder on the desktop.
Next, move emails from PST to the newly made folder simply drag and drop.
Now, view export PST to MSG file and open the output data folder.

How to Convert Outlook PST to MSG File From MS Outlook?

Firstly, log in to your MS Outlook account.
Now, locate the PST folder and open an email.
Next, go to the file tab and select the save as option.
Then, select the destination path and enter the file name.
After that, choose the saving option as Outlook Message Format Unicode.
Lastly, click on the save button to successfully export PST to MSG file.

Quick Steps to Export PST to MSG in Bulk with Automated Tool?

First, install the Pro solution by downloading that.
Using the add file or add folder option, add the PST file now.
Next, choose the MSG file as your saving choice.
Select the destination path now, then click the convert button.
Finally, convert PST to MSG file extension successfully.

Common Problems Encountered During PST to MSG Conversion

Large file sizes can be a problem.
Data Loss during the PST to MSG conversion.
Technical errors due to lack of technical expertise
File corruption issues can occur due to failed conversions.
Software compatibility all software does not support the conversion process.

Solutions and Tips Export PST to MSG File Extension

Choose trusted tools to minimize issues as we suggested above.
Ensure software compatibility with your Outlook and Windows versions.
Always back up PST files before the conversion process to prevent data loss.
Split large PST files into smaller parts if needed with the advanced feature of PST to MSG converter tool.

Which Is The Best Technique to Convert PST to MSG File?

Features of the Conversion Process	Manual Method to Export PST to MSG	Automated Method to Extract PST to MSG
Ease of Use	It is complicated and confusing for beginners	Suitable for beginners and experts both.
Risk of Errors	Yes	NO
Data Loss Risk	Yes	NO
Batch Processing	No	Yes
Required Technical Skills	High technical knowledge is required to perform the task	With zero technical expertise, you can convert PST to MSG due to user-friendly UI
Reliability of Process	Because of the manual steps, they are less reliable.	Highly trustworthy
Folder Structure	Do not maintain the original structure of the folders	100% preserves the original structure of folders
Cost	Totally free method	Required minimal cost

As above we compare both techniques export PST to MSG and found that the Automated Method is the most effective way to convert PST files to MSG files. When compared to manual conversion, this method offers better simplicity of use, time efficiency, data integrity, and reliability. Most users prefer using automated solutions because they can manage attachments, maintain folder structures, and allow batch processing. Buying automated software may come with a price, but the advantages greatly exceed the disadvantages, particularly for regular or large-scale conversions.

Conclusion

Now it’s time to conclude the blog. In the above blog, we explain the complete process with multiple methods on the topic of how to export PST to MSG file format to make it easier to share emails and migrate the data in bulk. For this conversion, we cover the best manual and automated approaches. Both approaches come with their advantages and disadvantages. Still, the automated approach is the most efficient because it is more user-friendly, dependable, and productive. Purchasing an automated solution is the ideal option for people who want to convert PST to MSG files because it ensures a smooth and error-free conversion process.