How to Import Zimbra TGZ to Outlook With Complete Guide?

Approved By Rollins Duke

Published On December 20th, 2024

Reading Time 6 Minutes Reading

Summary: Want to learn how to import Zimbra TGZ to Outlook? You just need to read this post carefully. We explain the step-by-step process to export Zimbra to Outlook in this blog, and we will discuss both automated and manual methods to transfer Zimbra files into Outlook format. Without instruction, you will learn to save Zimbra TGZ to Outlook safely without losing data.

The Zimbra TGZ file is an archive file format employed by the Zimbra platform where mailboxes’ emails, appointments, contacts, and other information are stored and backed up. It is very useful in that it allows you to back up your entire Zimbra account data in one special format. The common goal of users sharing their data in TGZ format is to transfer mailbox data to another system, create a backup for safety purposes, or move from Zimbra to another email client, including Outlook.

Why do Users Choose to Import Zimbra TGZ to Outlook?

Better Compatibility: Outlook is very compatible with other Microsoft applications and online services.
Improved Features: Outlook includes numerous options for handling actual e-mail, as well as for filtering and searching messages.
Efficient Calendar Management: People like Outlook because of its viable calendar and task utilities.
Stronger Security: Outlook has an enhanced platform for data protection and security.
Access Across Devices: Personal messages and attachments on Outlook are convenient to reach from various digital devices.
User-Friendly Interface: Outlook organizes the calendar simply and is much more easily understood compared to Zimbra.

Free Method to Export Zimbra to Outlook

You just need to follow three stages to import Zimbra TGZ to Outlook manually without any errors or issues.

1st Stage: Export and Store Zimbra Emails in TGZ Format

Open the Zimbra desktop client and go to Preferences.
Under Import/Export, you will find it in the left column.
Select All Folders or click Define to pick exact mailbox items, then click the OK button.
Click Export and select a location to save the file.
The exported file will be in ZIP format; unzip it using tools like WinZip or WinRAR.
To locate the extracted files, check the EML format mailbox items at the location mentioned above.

2nd Stage: Transfer EML Files to Outlook

Open the EML file folder on Windows.
Then right-click on each EML file.
Click Move To from the menu.
Choose the destination folder or location.

3rd Stage: Export PST File from MS Outlook

Select the File>> Open & Export from the left pane.
Click on Import & Export to open the wizard.
Select Export to a file.
Select the Outlook Data File option.
Pick the folder with your Zimbra backup.
To save it to the location of your choice, click on browse.
Locate in which directory the Outlook data file is stored.

Drawbacks of Manual Method to Import Zimbra TGZ to Outlook

Time-Consuming: It involves quite many steps and much time, particularly in cases with large files.
Risk of Data Loss: From this, it can be deduced that if care is not taken, some of the data may be lost when employing the export or import method.
Complexity: The manual method can be very complex for a user who does not understand technical procedures.
No Support for Bulk Import: Working with many files at once may be quite inconvenient because the manual method does not allow multiple imports.
Possible Errors: Some steps are more sensitive to human intervention; it is possible to have the wrong file transfer or lack of it.

Professional Solution to Export Zimbra to Outlook

Using the professional solution is one of the best ways to import Zimbra TGZ to Outlook format. We recommend you go for the MailsWare Zimbra Converter Tool for easily transferring the Zimbra TGZ to Outlook format. In this software, you will find various features, such as the ability to easily import Zimbra to Gmail, EML, and PST, and come with more than 20+ saving options. Go for this tool; you can easily export Zimbra to Outlook without facing any problems.

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Import Zimbra TGZ to Outlook: A Step-By-Step Guide

Download and run the software on your device.
Choose the Select Files and Select Folders option.
Now choose the required folders.
After that, choose PST file format from the saving option.
Then click the convert button to convert Zimbra TGZ to Outlook PST format.

Note: Import the resultant PST file into Microsoft Outlook using Import/Export feature to access its contents.

Features of Using Professional Software to Import Zimbra TGZ to Outlook

Fast and Efficient Migration: Therefore, there is a faster movement of the Zimbra TGZ files to Outlook through professional software without any lag.
Data Integrity: During such a migration, it maintains the layout of all types of emails, contacts, and calendar information.
Batch Conversion: Enables users to import multiple TGZ files simultaneously, reducing the time spent in the process.
Error-Free Process: The probabilistic risk benefits the data import process since no data can be lost or corrupted.
User-Friendly Interface: Many professional tools come with an intuitive front end, which makes the procedure as easy as possible, not just for IT specialists.
Support for Multiple Formats: The Zimbra TGZ file can easily be exported into various Outlook formats, such as Outlook PST, or to any Outlook profile with the help of many professional tools.

Conclusion

You can import Zimbra TGZ to Outlook either by hand or with the help of professional software. This not only causes delay, but there are high chances of missing out on some of the mail, unlike when using tools such as the professional software, where the user is sure of converting all the emails without any overlook. Either of the methods enables the promotion of compatibility, features, and data transferability across devices.