How to Migrate Gmail to Outlook Step-by-Step Guide?

Summary: Are you looking to migrate Gmail to Outlook? So you are in the right place. In this article, we will explore why users want to transfer Gmail to Outlook Windows, Mac, and Outlook.com. Also, discuss the benefits of Outlook over Gmail. Most of the users go for Outlook because it provides extra features and better storage. So throughout this post, we learn step-by-step processes to make this conversion process successful. So let’s Start.

You can manage your email tasks and appointments in just one Outlook application from Microsoft. Many users migrate from Gmail to Outlook for features like offline access. Outlook wins over Gmail because users move there for the benefit of working offline, connecting with Microsoft Office, and arranging information effectively. The program serves users equally well, whether they need it at home or work.

Reasons to Migrate From Gmail to Outlook?

• You can work with email better using Outlook’s many management features.
• You can read your emails anytime, anywhere, without needing an internet connection.
• People can use Outlook together with Word, Excel, and all other Office programs effectively.
• The program Outlook helps you manage your events and jobs.
• Outlook helps users secure their emails better than other email management systems.
• Combine your work and personal email accounts in the same program.

How to Migrate Gmail to Outlook Using Automated or Manual Method?

In the below section, we will provide manual or automated methods to transfer Gmail to Outlook Windows, Outlook Mac, and Outlook.com. Also, provides you with the benefits and limitations of both solutions. You can also learn about the MailsWare Email Migrator Toolkit to migrate from Gmail to Outlook, along with all the attached files. It is an instant solution to import emails from Gmail to Outlook.com without losing any information.

Automated Method to Migrate From Gmail to Outlook Windows

You need to follow two stages to complete the transfer Gmail to Outlook emails without any errors.

1st Stage: Migrate Gmail To Outlook Windows

1. Install and run software on your computer.
2. Now select the Gmail application from the list of software.
   
3. Then enter login credentials (email and password).
   
4. Next, choose PST from the Savings option.
   
5. Choose the destination path and click the Migrate Button to start the process.
   

2nd Stage: Import PST Files to Outlook on Windows

1. Launch Microsoft Outlook and follow with File Open & Export Import/Export.

2. Select Import from another program or File, and then click Next.

3. Choose Outlook Data File (.pst) and go next.

4. Locate and select the PST file you want to import.

5. Click Next and specify a folder you want to import into.

6. Click Finish to end the import.
7. There now appears in the left panel the PST file.
8. Create a new folder in the OST profile and move the PST file into it.

Manual Steps to Transfer Gmail to Outlook Windows

In the manual solution, you need to follow the two ways to migrate Gmail to Outlook Windows.

1st Step: Turn on IMAP in your Gmail settings.

1. First, you need to log in to your Gmail account.
2. Next, tap the gear icon to access the Settings panel.
3. Click “See All Settings” to open the Settings window.
4. Now locate the Forwarding and POP/IMAP tab.
5. Lastly, enable IMAP and then tap save changes to save.

Note: Adding your Google email to Outlook 2021, 2019, 2016, or 2013 takes a few more actions to fully transfer your email.

2nd Step: Now Connect Gmail to Microsoft Outlook

1. Open Outlook and go to File > Add Account.
2. Enter your Gmail name, email, and password.
3. Click Finish to complete the setup.

Drawbacks: Doing tasks manually takes too much time and often mistakes happen when people enter data manually. The mistakes that happen when we rely on manual work have two serious effects: they waste time and give you data that doesn’t match.

Smart Automation Method to Migrate Gmail to Outlook Mac

Just follow the two phases to complete the transfer Gmail to Outlook emails on Mac. Most of the users are confused during the process so we recommend you carefully follow all the steps.

1st Phase: Migrate Gmail to Outlook Mac using the software.

1. Download and load software on your Mac.
2. Select Gmail from the left panel.
   
3. Enter your email and password in the login field.
   
4. Then choose PST format from the Saving option.
   
5. Click next to migrate Gmail to Outlook Mac.
   

2nd Phase: Import OLM to Outlook Mac

1. First, you need to open Outlook on Mac and go to Tool Tab > Import.
   
2. Now select the Outlook for Windows archive (.pst) >> Continue.
   
3. Then locate the PST file folder and click Choose.
4. After that, click Proceed to start the import.

Transfer Gmail to Outlook Mac Manually: A Step-by-Step Guide

1. Open Microsoft Outlook on your Mac Go to Tool >>Accounts.
2. Then click + to add a new account and choose Email.
3. Now fill Gmail address and click continue.
4. Choose IMAP as the account type.

Then use these settings:

1. Incoming Server: imap.gmail.com.
2. Outgoing Server: smtp.gmail.com.
3. Username: Gmail address.
4. Password: Gmail password (or app-specific password if 2FA is on).
5. Click Add Account to finish. Your Gmail will sync with Outlook.

Drawbacks: How workers handle manual tasks can have different outcomes. As your data needs grow manual entry becomes more challenging to handle effectively.

Migrate Gmail to Outlook.com Directly: A Step-by-step Guide

1. Install and run the software on your device.
2. Then select Gmail from the left panel.
   
3. Enter Gmail credentials and click Login.
   
4. Now choose Outlook.com as the save option.
   
5. Enter Outlook credentials and click migrate.
   

Using these steps, one can easily get unlimited migration from Google account to Outlook.com. Now, let’s take some generic reasons why the Gmail to Outlook.com migration need arises.

There Are Manual Method to Migrate Gmail to Outlook.com?

You need to follow the 2 stages to make the manual method successful, so follow a step-by-step process to migrate Gmail to Outlook.com.

1st Stage: Log into Outlook.com acounnt

1. Login to your Outlook.com account. If you don’t have then please create a free Outlook.com account via Live.com
   
2. From the top, please press the “Gear” icon
   
3. Now, choose “More Mail Settings”
   
4. From the Manage Your Account section, please click “Import Email Accounts”
   
5. Now, choose Google to import your email messages and contacts.
   
6. A dialog box will be appearing, select “Start”.
   
7. Login to your Google Gmail account
8. Please grant Outlook access to your Gmail account by hitting the “accept” button. It depends on the size of your Inbox, be prepared to wait until it loads.
   
9. After performing the above steps, Microsoft starts to import all the information from your Gmail account, which can take time.

2nd Stage: Forward Gmail Messages to Outlook.com

1. Please select the “Gear” icon from your Gmail account.
   
2. Hit the “Setting” button.
   
3. From the Setting, select “Forwarding and POP/IMAP”
   
4. Choose “Add a Forwarding Address” option
   
5. Enter your Outlook.com credentials and hit “Next”
   
6. Please confirm your forwarding address is correct or not
   
7. In your Outlook inbox, open the Gmail “Forwarding Confirmation email address”
   
8. Choose the first link in the email message. If the link does not work, one can copy the verification code and paste it into the verification field.
   
9. You are all set!

Drawbacks: The manual solution is really good for those who have deep knowledge. They can easily migrate from Gmail to Outlook.com using this procedure. But if you are not a technical person, then please don’t take a chance.

Benefits of using Professional software to Migrate from Gmail to Outlook

• This tool helps emails move faster from Gmail to Outlook.
• Your emails stay safe throughout the transition process.
• Helps move big email files without creating any transfer problems.
• Let’s pick which Gmail emails and folders you want to move.
• Works without technical training, so anyone can easily use it.
• The program has a team ready to help you if you encounter problems when moving to a new email inbox.
• Specialized migration tools help you complete the email transfer process with fewer steps.
• Our solution prevents data from losing all email data and related files when moving between systems.

Final Words

Migration from one email platform to another is a very common thing nowadays but it is not an easy task. Almost every user wants to switch their current application to another better option. As I wanted to migrate Gmail to Outlook, Outlook.com, and Outlook Mac so, I have described how to migrate from Gmail to Outlook.com in a fruitful manner.