How to Print MBOX Files With A Complete Guide?

Summary: Most of the users are looking for a simple solution to print MBOX files with attachments. You have come to the perfect place. In this blog, you will find two methods: manual or professional solutions. Follow step-by-step guidance to print MBOX emails

There are multiple reasons to print MBOX files. Most of the users need a hard copy of important emails for legal work. Some people printed emails for easier viewing. During the meetings, etc. You can also easily share print files with anyone and have physical copies of emails in case of digital loss or corruption. This article is a very helpful and effective way to preserve important email data.

Why do People Choose to Print MBOX Files?

• Legal Requirements: When proving one’s innocence or to use email records in court.
• Record-Keeping: For keeping hard copies of crucial messages in files and folders.
• Compliance Needs: Where there is a need to fulfill organizational or regulatory documentation requirements.
• Backup: In specific, its use can be explained as: To prevent loss of data that may arise due to hacking, deletion, or corruption of data.
• Easy Sharing: To distribute some of the emails to those who do not have digital copies.
• Review and Annotations: In hopes of getting through the notes later effortlessly or to emphasize specific details during the meeting.
• Offline Access: For an opportunity to read emails without the involvement of technological gadgets or an internet connection.
• Organizational Purposes: In order to classify for its physical filing of email records.

How to Print MBOX Emails by Using Thunderbird Manually?

1. Install and run Thunderbird on your system.
2. Next, install “ImportExportTools NG” Add On.
3. Then, import MBOX file to Thunderbird.
4. Now, choose imported mailboxes from local folders.
5. Open the email that you want to print MBOX files.
6. Select the “More’ option and choose the “Print.” button.
7. After that, choose “Print to PDF” from the print dialog.
8. Finally, hit the OK button to print MBOX emails.

Limitation Of Manual Approach

• The manual method enables the printing of each of the MBOX emails and is best suitable for just a few numbers of emails.
• There is a need to have some basic understanding when it comes to using the Thunderbird to do this task manually.
• This method is not efficient for organizations that want to generate large volumes of MBOX with embedded attachments.
• In case the settings are incorrect, the manual method may result in the printing of MBOX emails with no headers.

Professional Software to Print MBOX Files Quickly

We suggest you use the MailsWare MBOX converter to print MBOX emails. You can use this software quickly, and this is the best automation solution to handle your needs with no limitations during the conversion. Also, you can easily convert MBOX to PDF, TXT, or EML with more than 25+ multiple saving options. Don’t worry if you don’t have a technical background; this software comes with user-friendly interfaces.

Print MBOX Files: A Step-by-Step Guide

1. Launch and run the software on your device.
   
2. Now, Select Files or Select Folders option.
   
3. Choose the required folders to add the MBOX file.
   
4. Then select PDF file format from the saving option.
   
5. Click the convert button to start the process.
   

Benefits of using Automation Software to Print MBOX Emails

• Saves Time: It batch converts and prints MBOX files all at once, unlike when you have to do it one by one.
• Handles Attachments: It can print everything that is in the software when the mail has been attached.
• No Errors: Sometimes while doing it manually, there is a probable chance of making mistakes such as missing email headers or incorrect settings as opposed to automation.
• Easy to Use: Most of them are very easy to use; you don’t need a high level of computer literacy to use them.
• Efficient for Large Files: It is useful in printing large MBOX files or indeed sets of emails, which would be time-consuming to do by hand.

Users-Based Queries {FAQs}

Q1. Should I print MBOX files on my own?
Manual printing of MBOX files is possible with the help of Thunderbird using an add-on called ‘ImportExportTools NG’, but it is good for printing up to several messages at a time.

Q2. What is the limitation of the manual method?
The manual way of doing it is quite slow and therefore not suitable for the printing of multiple MBOX files. This also may not deal with attachments properly, and where the settings are wrong, this will lead to missing email headers.

Q3. Are there more efficient ways of printing MBOX files?
Yes, using professional software enables you to have the routine of printing performed through automation convert your MBOX files into other formats, such as PDF, and manage the attachments with ease.

Conclusion

In this article, you learn to print MBOX emails easily by using manual and automated methods. We personally recommend you go for the professional method because you can quickly print MBOX files. This software is especially best for non-technical users. Printing MBOX emails manually is very lengthy and time-consuming, so many users can go for the automated solution.