How to Save Gmail Emails to Computer in 4 Quick Ways?

Approved By Rollins Duke

Published On November 4th, 2024

Reading Time 7 Minutes Reading

If you are running short of your Gmail storage or simply want to save Gmail emails to computer then this is the article made for you only. Thus, here we are going to answer how to backup all the important emails in your system using manual and automated methods.

Therefore, following those ways appropriately will not just help you download Gmail emails to desktop but will also bring ease of access and management of your crucial data. So, for more details and guidance for the same, read this article till the end.

Reasons to Backup Gmail Emails to Computer

A lot of people eagerly search for a solution to download Gmail emails to computers or in their local storage. Thus, some of the most commonly found causes and benefits for the same are mentioned below in detail.

Helps to Free Up The 15 GB Space: One of the most common reasons to download emails from Gmail to computer is due to the running Google Mail account storage space. Therefore, taking the backup of Gmail emails to computer and deleting them from Gmail after saving them helps emptying the inbox immediately.

Safeguard the Crucial Emails: Another reason to export Gmail emails to computers is to save and protect important emails. Thus, in case of Gmail data loss, hacking, or corruption, your sensitive data remains protected in the desktop folders.

Effortless Sharing Of Data: Last but not least, saving Gmail emails to computer also makes email sharing fast and easy. Moreover, you can export them in various formats and transfer them seamlessly among various devices.

Different Ways to Save Gmail Emails to Computer

Now, we positively know the reasons to save Gmail emails to computer. Thus, it’s the right time to learn the different methods and platforms to do this in the most authentic and easy way possible. So, let’s get their brief one by one:

#1 Backup Gmail Emails to Computer Using Print Option

This is one of the most popular and conventional ways to download Gmail emails to PC. So, the steps to use it are as follows:

First, open Gmail and click on the email that you want to download to your system.
Once done, click on the “Print” icon to redirect to the print preview page.
Now, from the destination option, click on the “Save as PDF” option.
Finally, click on “Save”, choose the file destination, and you are done with exporting Gmail emails to computer.

Note: This is a very time-consuming process as it does not allow bulk download Gmail emails to PC. Thus, an individual has to repeat the process for each and every email they want to backup.

#2 Export Using Download Message Option

In addition to the other method, you can also save Gmail emails to PC using the “Download Message” option present in the Gmail itself. Thus, the steps for it are:

Open the Gmail account and click on the email that you want to download.
Now, click on vertical three dots and choose the option “Download Message”.
Doing the previous step appropriately will download the selected Gmail email to computer in EML file format.

#3 Using Google Takeout

It is the most recommended manual method to save Gmail emails to computer in one go. Thus, the steps to follow this way are mentioned below in detail:

Begin by going to Google Takeout and filling in your credentials to log in.
Now, in the select data to include section, click on the checkbox to Deselect all the items.
After this, scroll down and select the “Mail” checkbox to download emails from Gmail to computer.
Furthermore, click on the “All Mail data included” option to export Gmail emails to desktop. However, you can also uncheck the default setting and choose those labels that you want to save locally.
Click on the “Next” button present at the bottom of the section to move to the saving options.
At this step, choose the file type and size as .zip and 2 GB, respectively.
Now, choose the delivery method accordingly and click on the “Create export” option.

Note: The Google Takeout comes with a lot of shortcomings such as a limited number of downloads, bounded storage capacity, malfunctioning with large files, and so on.

#4 Download emails from Gmail to Computer Using Professional Solutions

It is very obvious that the manual methods bring a lot of limitations, inconvenience, and complexity to a user. However, choosing the MailsWare Gmail Backup Toolkit can overcome all of them by bringing tons of features and flexibility. Therefore, the steps to follow this easy and trustworthy method are written below:

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Firstly, download the above-mentioned tool in your system and run it.
Once done, select the email source and share the required credentials.
Next, choose the labels and sub-labels consisting of the Gmail emails that you want to download.
After that, choose the desired file saving option and file naming option (if required).
Furthermore, browse the destination where you want to save Gmail emails to computer. You can also apply advanced filters to make your email saving to the PC more precise.
Finally, click on the backup option and you are successfully done with the task to copy Gmail emails to desktop.

Benefits of Using Professional Method

Apart from just straightforward steps and quick save Gmail emails to computer, there are a lot more that this software brings to the table. Thus, to get a glimpse of that read the below shared points:

Allows you to save Gmail emails to computer from single or multiple accounts.
Downloads the respective attachments of the emails.
Offers different standard file formats to export Gmail data into local systems.
Has a Google oAuth feature for quick and easy login to the Gmail account.
Gives email action features such as “delete email attachments”, “extract phone numbers”, etc.
Has batch mode for bulk download Gmail emails to desktop.
Has a lot of filters to exclude unwanted save Gmail emails to PC.

Conclusion

In this blog post, we briefly answered how to save Gmail emails to computer folder. Thus, ranging from its manual methods to the best professional tool, we discussed everything in detail. Hence, we can say that the mentioned tool resolves a lot of Gmail email saving difficulties and makes the task efficient. Moreover, it also offers different other features which help in dealing with other email-related issues.

FAQs

Q 1: Is there any free version of this tool?

Yes, this professional software also has a free trial version which consists of almost all the features of a paid one. Therefore, using this will give you an in-depth idea of its features and functions.

Q 2: What are the reasons to save Gmail emails to computer?

People save Gmail emails to desktop for various reasons. However, the most common include safeguarding important emails, easy sharing of them, and freeing the storage space of Gmail accounts.

Q 3: Can I download Gmail emails to desktop on Mac OS?

Yes, the above shared tool supports all devices and versions of Windows or Mac OS systems.