How to Save Zimbra Email as PDF With A Complete Guide?

Summary: Most of the users want to save Zimbra email as PDF format for amazing accessibility, sharing, and archiving. In this post, you will learn how to easily convert Zimbra mail to PDF format. Using the same manual or automated solution, so keep reading this article for more information.

Users attach Zimbra emails to PDF format in order to share, store securely, and access in an offline mode. PDFs are highly versatile, don’t distort layout and images, and work best for legal or official submission. Also, they can be password protected in order to gain an increased level of protection and become a favorable solution for saving significant e-mails.

Reasons to Save Zimbra Email as PDF Format

• Easy Sharing: It is easy to share documents in PDF format, as they are easily accessible to all different devices or operating systems without hindering the format of the document.
• Archiving and Backup: Using PDF format is a secure and convenient way for storing emails for further use or simple backup.
• Legal and Professional Use: PDF is a universal format used for official documents; thus, it is appropriate to save important emails for legal or professional usage.
• Offline Access: PDF files do not require an internet connection or e-mail clients to be used in order to facilitate their usage.
• Enhanced Security: Files such as PDF files or even passwords can be set in a way that no one gets close to touching sensitive information.
• Universal Compatibility: Most of the formulated tutorials can be saved in Portable Document Format and are easily accessible with nearly any platform or operating system, and most of them do not require the use of extra software to run properly.

Manual Solution to Convert Zimbra Mail to PDF File Format

However, to save Zimbra email as PDF, it is possible to do it manually, but it will require so many steps for it. Here’s a simple guide with two stages:

1st Stage: Export Zimbra Emails to EML Format:

1. Open the Zimbra client because it comes with desktop and cloud models
2. Next, go to Preferences > Import/Export.
3. Now select the folder or items you want to export.
4. Then, click Export and save the emails in EML format.

2nd Stage: Convert EML Files to PDF:

1. To view the content of an EML file, open it in Outlook or Windows Mail.
2. Now, once opened, click File > Print.
3. Then choose a PDF printer (it can be, for example, Microsoft Print to PDF).
4. Save the email as a PDF file.

Drawbacks of a Manual Solution to Save Zimbra Email as PDF Format

• Time-Consuming Process: The physical realization of multiple emails consumes a significant amount of time and energy in the process.
• Risk of Data Loss: Over the course of the process, it is possible to completely miss some data or lose emails.
• Complex Steps: The manual method involves technical knowledge that some users may be unable to manage on their own.
• No Bulk Conversion: It cannot process a large number of emails at once, which limits its functionality when the data is substantial.
• Formatting Issues: In addition, manual work does not seem to retain the format of emails and attachments as they were originally received.

Automated solution to Convert Zimbra Mail to PDF format

By using the Zimbra Converter Tool, you can easily save Zimbra email as PDF format without losing important data. Also, you can easily convert Zimbra to Gmail, EML, PST, PDF, and more with 25+ saving options. We personally recommend you use this software from a reputed brand like MailsWare. This brand provides its users with reliable and feature-loaded products at a budget-friendly price.

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Save Zimbra Emails as PDF Format: A Step-by-Step Guide

1. Install and run software on your device.
   
2. Choose Select Files and Select Folders.
   
3. Now select the required subfolders.
   
4. Then select the PDF file format.
   
5. After that, hit the next button to begin the process.

Benefits of using an Automated Solution to Convert Zimbra Mail to PDF

• Bulk Conversion Support: It means that you can easily convert many Zimbra emails to PDF at once without extra time for conversion.
• Preserve Data Integrity: Retains the format of the email, including the structure and the attachments without distortion.
• Fast and Efficient: Cuts down tremendously the time needed to complete the whole conversion process.
• User-Friendly Interface: This literally allows Joe, the user on the street with no prior knowledge of it, to be able to walk through it.
• Advanced Features: Has features such as selective email conversion, date range options, and many more for its users.
• Error-Free Process: It also ensures that there are a few issues when it comes to query migration to avoid hazards like data loss or data corruption.

Frequently Asked Questions

Q1. Can I manually save Zimbra email as PDFs?
Yes, it is also possible to export specific Zimbra Mail so that you can convert these EML files to PDF with an email client such as Microsoft Outlook or Windows Mail.

Q2. What are the drawbacks of the manual method?
The process of manual conversion is tiresome and cumbersome, and the software has limited capability to perform mass mailing. It also may result in data loss and lead to improper formatting of the disks.

Q3. Is there an easier way to convert Zimbra Mail to PDF?
Yes, there is professional software that makes this conversion easier; it is compatible with multiple conversions at once and retains the quality of the data being converted.

Conclusion

It is also very easy to share, archive, and save Zimbra email as PDF format for any purpose. Though there are manual tools, automated tools are efficient, accurate, free from any error, and have many extra features. Select the option that is suitable for you for better organization of your email.