How to Send Secure Email in Outlook Detailed Guide?

Summary: Do you want to know about how to send secure email in Outlook? Many users often face such problems and want to grab the best solutions related to it. If you also come across such issues, read this complete article to learn about diverse ways to address these issues.

Almost 400 million users check their Microsoft Outlook Accounts every day. This email service is being used by several Outlook account holders every single day. In the realm of cybersecurity, the privacy and security of these emails are extremely important to all of us. We see these emails as a one-stop shop for establishing swift communication. But at the time of communication, it is quite important to ensure the safety and security of these emails.

Be ready to go through this detailed guide, as it will help you to understand some smart insights about sending secure emails in Outlook. But before that, let’s look at a user query.

User Query

“Hi, I am Sarah. I have been an Outlook user for a long time. However, I face many problems whenever it comes to strengthening the security of these emails. Can anyone help me out or suggest a particular way to grab the best security insights?”

Why Should You Send a Secure Email?

Everyone is interested to know why they should send secure email in Outlook. Some of the important reasons in this regard are as follows:

• For Prioritizing Privacy

In the current scenario of abreast communication, everyone wants to prioritize their privacy. The emails that you send or receive should be visible to you or the other recipients as well.

Sometimes, your emails are read by unauthorized persons or corporations who can sell, misuse, and even expose your personal information. In such a case, the security of these emails is extremely important for us.

• Security Requirements

Many of us are not aware that anyone who sends an email can identify your IP address. This way, you can easily become the victim of identity theft.

Therefore, to accomplish your security requirements, you should learn how to send secure emails in Outlook.

• For Protecting Your Confidential Information

Protecting your confidential information is extremely necessary for us in the present digital age. Therefore, sending a secure email has become an essential practice for us.

• To Deal with Compliance Requirements

Another reason for sending emails in Outlook is to deal with statutory and compliance requirements. It mandates secure communication. These encrypted emails help us meet the required compliance standards.

How to Send Emails in Outlook Using Manual Ways?

• Encrypt Emails with S/MiME in Outlook Desktop

The first way to secure emails in Microsoft Outlook is to encrypt them with the help of S/MIME in Microsoft Outlook. S/MIME stands for secure/multi-purpose internet mail extension. It is a widely accepted protocol for sending digitally signed and encrypted messages. This online exchange provides two important services for securing email messages.

The first one is encryption, which protects the contents of email messages. The other one is a digital signature that verifies the identity of the sender of an email message.

Encryption is a widely accepted protocol for sending digitally signed and encrypted messages. On the contrary, digital signatures verify that a particular person or organization sent a message.

Also, remember the purpose of sending a secure email in Outlook is to maintain the confidentiality of data. 

How to Encrypt Emails with S/MIME in Outlook Desktop?

So, now, let’s understand how to encrypt an email in Outlook Desktop.

1. First of all, open your “Microsoft Outlook Account”.
2. Go to file>> Options>>Trust Center.
3. Now, click on “Trust Center settings”.
4. Go to “Email Security”, and then click on the “Import/Export” option.
5. Click the “Browse” option, and then choose the “Certificate”.
6. Now, enter the “Password” and click on “OK”.
7. Once again click “OK” on the security dialog box pop-up to confirm.
8. Click the “Settings” button. 
9. Now, Enter your desired “Name” for your security settings. 
10. Press the “Choose” button to select the “Signing Certificate”.
11. Now, go to “Encryption Certificate” and Choose the encryption certificates. 
12. Click “OK”.
13. Now, close the “Trust Center Settings”.
14. Restart Outlook, and then compose an email.
15. You will find the encrypt and sign option under the options tab.

How to Encrypt Emails in Outlook.com?

If you want to encrypt an email in Outlook.com, you need to upgrade your subscription to the Microsoft 365 family. Once you activate an eligible paid subscription, you can encrypt your emails as follows.

1. Log in to your account at Outlook.com.
2. Compose a new message as usual.
3. You will find the “Encrypt” option in the menu bar.
4. Now, Click the “Encrypt and Prevent Forwarding” option.
5. After that, Click on the “Send” button to send the encrypted email.

Drawbacks of Manual Ways to Send Secure Email in Outlook

1. These manual ways may consume a lot of time.
2. It is hectic to move ahead in manual ways.
3. Opting for manual ways is frustrating at different times.

Now, let’s proceed to the next section of this post which states how to repair OST files.

How Can I Access Password Protected Emails?

Since we now know how to send emails securely in Outlook, there may still be situations in which you need help opening files that are encrypted. We have created an amazing solution to help you with your issues. We have come up with advanced software, which focuses on recovering deleted or lost email attachments and fixing encrypted and password-protected files.

Mailsware OST Recovery Toolkit is a reliable and secure software. This software is completely capable of handling any OST file-related issue. With the help of this software, users can easily repair damaged or corrupted data files in Outlook. 

It helps you to preview OST files before restoring them to a healthy file format with OST repair. This software provides some amazing filtration options that allow users to restore and repair only selective OST files. Another important feature of this tool is that it comes with no file size limitation and supports standard file formats to save your emails.

FAQs

Q1. How do I send a secure email in Outlook?

You can send a secure email in Microsoft Outlook by encrypting an Outlook email with the S/Mime technique. You can also use some other alternative methods as well.

Q2. What are the Different methods to send secure emails in Microsoft Outlook?

There are diverse methods that can help you to send secure emails in MS Outlook. The first one is S/MIME, and the other one is Microsoft Office 365 family. Apart from this, you can also count on Microsoft Add-ins to send secure emails.

Conclusion

This post helps you to understand how to send secure email in Outlook. With these different methods, it is easy for you to approach the right ways regarding sending emails in Microsoft Outlook. If you still face any kind of issues in sending emails in Outlook, you can refer to this post for the best insights.